CASE STUDY
How Alvéole saved over $4,000/month and streamlined expense management with Float
$4,000/mo
saved by eliminating SAP Concur
5 days
cut month-end close from 1 week to 2 days
100%
adoption across field and operations teams
THE CHALLENGE
Alvéole’s finance team was buried in manual work, juggling Concur for reimbursements and traditional corporate cards for field teams. Employees in remote locations were forced to pay out of pocket or wait on HQ for approvals—leading to delays, frustration and a serious lack of visibility and control.
THE SOLUTION
With Float, Alvéole centralized all spend—from corporate cards to reimbursements—on a single platform. Float’s intuitive interface made it easy for field teams to adopt, while real-time reporting, team controls, and faster reconciliation helped the finance team stay lean and efficient as the company scaled.
THE RESULTS
- Replaced Concur and eliminated a $4,000/month expense
- Simplified and streamlined reimbursements and expense tracking
- Gave field teams direct access to company funds with physical and virtual cards
- Enabled the finance team to cut month-end close down to two days
- Delivered real-time visibility into spend across teams and entities
About Alvéole
Alvéole helps organizations bring sustainability to life through urban beekeeping experiences. With teams operating across Canada, the U.S., and Europe, they manage thousands of hives in cities across North America—supported by a growing team of employees, beekeepers, and field staff who rely on simple, real-time access to company funds.
THE DETAILS
When Jessica De Fanti Teoli joined Alvéole’s finance team, she inherited a fragmented spend management setup. Concur handled reimbursements—but at a steep price and with frustrating complexity. Meanwhile, employees across different regions were sharing corporate cards, leading to unclear reporting and inconsistent tracking.
“It made no sense for every single purchase to go through HQ,” Jessica explains. “Our beekeepers and field leads needed a better way to buy what they needed on the ground—without bottlenecks.”
Float offered an all-in-one solution that was easy to roll out and even easier for non-office employees to use. With physical and virtual cards, Alvéole could give employees access to company funds with spending controls, while Float’s reimbursements product eliminated the need for Concur entirely.
“Float makes it easy to send the receipt right with the GL code, which saves our finance team hours.”
Jessica De Fanti Teoli, Accounts Payable Specialist, Alvéole
“We saved over $4,000/month the moment we cut Concur. That alone made Float worth it. But it also saved us hours of work every week.”
Jessica created custom guides to help employees understand how to tag expenses and submit reports correctly. She led role-specific training sessions across remote teams, tailoring them for operations, marketing, and office staff. She said the upfront effort was worth it—helping their team avoid change management hurdles, drive immediate adoption, and quickly benefit from the time saved by managing all expenses through Float.
“Float’s ease of use meant very few questions. Even our field team picked it up quickly. And managers now have real-time visibility without having to wait for month-end reports.”
The switch also helped Alvéole accelerate their financial reporting. Month-end close, which used to take nearly a week, now takes just two days—even with hundreds of transactions across multiple entities.
“I never want to go back. If Float disappeared tomorrow, I’d rather do everything by hand than return to Concur. That says it all.”
Jessica De Fanti Teoli, Accounts Payable Specialist, Alvéole
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Makeship
Float provides seamless management in both CAD and USD currencies, while decreasing time spent on month-end by 60%.
Coastal Reign
Float cards are issued to a quarter of their team, providing immediate access to spend capital in order to do their jobs more efficiently.
Practice Better
“Where it took 12 days before, I can now close expenses in one or two days. It just reconciles so easily.”